Essential Mail Requirement for Coworking House Virtual Office Members
At Coworking House, we're committed to ensuring a secure and efficient experience for our Virtual Office Members. Starting January 1, 2024, all Virtual Office Members are required to complete Form 1583, an integral step in authorizing us to manage their mail effectively. Let's delve into the details to understand why Form 1583 is crucial, how to complete it accurately, and what common mistakes to avoid.
What is Form 1583: Application for Delivery of Mail Through Agent?
Before you can start receiving mail through your Coworking House Virtual Office, the United States Postal Service mandates that you grant us permission to handle your mail on your behalf. Form 1583 is the official Application for Delivery of Mail Through Agent, a necessary step to minimize the risks of mail tampering, theft, and fraud.
Form 1583: What You Need to Know
Form 1583 is a USPS release form designating Coworking House as a Commercial Mail Receiving Agency (CMRA), ensuring that all necessary information is on file with the USPS. This ensures that only authorized individuals can access mail addressed to you. Alongside filling out and signing the form, you must have it notarized with two forms of ID, confirming your identity and safeguarding your mail.
Who Needs to Fill Out Form 1583?
Form 1583 must be completed by anyone using a CMRA, such as a Virtual Office or P.O. Box, to receive mail. This includes:
Individuals or companies using a virtual office service or a P.O. Box address.
Company owners residing abroad, U.S. residents, or international users. Note that international users must also notarize the form.
Individuals receiving company mail outside of the main company address.
Online businesses incorporated as an LLC without a physical location other than the owner's home.
How to Complete Form 1583
Coworking House provides a link to Form 1583 during the checkout process. Alternatively, you can download a blank version here.
Completing the form is straightforward; follow our step-by-step instructions provided during the process, covering details such as Private Mailbox information, CMRA Place of Business information, Type of Service Requested, Name of Applicant, Authorized Individual (if applicable), Business/Organization Information, and ID Requirements.
Form 1583 ID Requirements
You need two forms of identification: a photo ID and an address ID. Accepted forms are specified here, and it's crucial to note that certain IDs, such as debit cards and birth certificates, are not accepted.
Notarizing Form 1583
Form 1583 must be signed in the presence of a notary. This can be done in-person or virtually. You can choose an online notary, for ease and speed!
Common Mistakes to Avoid
Before filling out the form, ensure you're using Form 1583 and not Form 1583-a, as the latter is for CMRAs. Remember that CMRAs cannot handle registered mail on your behalf, and Form 1583 is not a mail forwarding form.
Frequently Asked Questions
How do I get a Form 1583?
You can obtain it directly from a USPS post office, their website, or Coworking House will provide you a printed form.
Can USPS refuse to deliver mail?
USPS refuses delivery only if the location is deemed unsafe. Coworking House members will receive a note on where to pick up their mail.
What does a Commercial Mail Receiving Agency mean?
A Commercial Mail Receiving Agency (CMRA) is a private business, like Coworking House, that handles mail on behalf of clients.
Upgrade your business image and ensure compliance with legal and financial requirements by completing Form 1583 promptly. Coworking House is here to support your success, providing a prestigious commercial address while prioritizing your privacy and security. Don't let your address limit your business's growth—get a virtual office address from Coworking House and take your business to the next level!